Workflow Business Process

The Business Process page allows organizations to create work code approval workflows. Simply put, this area allows you to define the movement of work code approvals from one participant to another for action and in accordance to your business rules using advanced settings in the Business Process page.

Using two workflow paths, Legacy or Advanced for each work code you can control whether the workflow remains the same as is out-of-the-box using the Legacy setting or you may define your own custom work code approval path by using the Advanced settings. Only one work code approval path may be used for each code and multiple codes can share the same approval path.

For example, the Sick work code may follow the Legacy path, the Vacation code follows the Vacation Advanced Approval path, and both the Overtime and Comp Time Earned work codes follow the Working Work Code Approval path, and so on and so forth.

Work codes fall into three business processes:

• Work Code Request Approval - this is used to define the approval workflow of working, non-working, and regular duty type work codes.
• Work Code Trade Approval - this is used for shift trade work codes that have a cover person associated with the work code transaction. This approval path allows you define an approval path for shift trades amongst employees. Followed by the next level approver if any, because you may define this path to allow shift trade approvals amongst employees as a final approval if they meet your business rules or you may decide to have that shift trade request move from one approver to another approver and up the chain of command before it is final.
• Work Code Trade Cancellation Approval - this is used to cover the approval or confirmation of a shift trade that has been cancelled by the employee, followed by the next level approver if any because you may define this path to allow employees to cancel trades amongst themselves as the final approval if both employees have confirmed the cancellation or you may decide to move the cancelled work code trade request to one more approver or approvers depending on your business rules.